Xero, Cloud Accounting & Easy Client Portal for E signature

Book keeping can be the bane of business life. Lost bank statements and invoices, boxes of paperwork making no sense throughout the year and leading to endless confusion at your year end. Surely there must be a better way?

Our award winning packages of Open-books & Kashflow give you the ability to upload your information directly to our secure portal on an ongoing basis, allowing us to monitor progress and advise you as we go along. Providing up to date information as you need it and nipping costly time consuming errors in the bud.

KashFlow Accounting Software

Click Here to Log into Kashflow

Virtual Cabinet – Lewis Ballard Client Portal

With tighter HMRC deadlines and more late filing penalties, the secure and timely exchange of information has never been more important. Our secure client portal allows you to upload information to your unique reference and lets us upload Accounts, Payroll, Tax and VAT returns for your electronic approval. Saving time and avoiding confidential information getting lost in the post. Great for us – not so good for the post man!

If you are having issues using our Virtual Cabinet Client Portal click here for instructions.

For further guidance or if you have any other queries please don’t hesitate to call us on 02920 735502!

Company Secretarial Services

If you don’t want to waste your valuable time on the burden of submitting statutory paperwork, let us take the strain. We currently provide Company Secretarial Services for over 150 South Wales businesses and offer registered office facilities at our practice address in Cardiff.

We can form your new Limited Company for you and act as your Registered Office

Our Company Secretarial Service includes :

Maintaining the statutory registers.
Ensuring statutory information is filed promptly once the forms have been authorised by yourselves.
Submitting resolutions and agreements to Companies House.
Annual Returns

Every company must deliver an Annual Return to Companies House at least every twelve months. To assist in meeting this deadline, Companies House will send a reminder to your registered office. If we act as your registered office we can ensure this is dealt with promptly and efficiently on your behalf.

The Annual Document processing fee of £15 payable to Companies House when these are submitted electronically, this is included in our Annual Company Secretarial Fee and paid by us at the time of submission.


Checking VAT returns is the easiest way for HMRC to monitor your business performance and alert them to any unexpected variance, which can prompt further investigation. It’s very important that each return is accurate and we can provide any support you need to ensure this.


Administering payroll can be a very time consuming task. Let us at Lewis Ballard take the strain and let you concentrate on more important issues, safe in the knowledge you are complying with new RTI (real time Information) submissions. The processing of payroll has become more difficult by the growing complexity of taxation and employment legislation. Our services include the following:

  • Calculation of PAYE & NIC and other statutory requirements.
  • Calculation of monthly / quarterly PAYE and NIC payments.
  • Customised payslips.
  • Completion of statutory forms such as P45’s, P46’s.
  • Processing of multiple payrolls under RTI compliance, ie weekly, fortnightly, four weekly and monthly.
  • Advice and assistance regarding changes to PAYE and the implications of Pension Auto enrolment.

Whether your business is large or small, find out how we can help you!

P11d Form

By law, at the end of each tax year you must give HMRC particulars of any expenses, payments, benefits and facilities provided to: Each employee or director earning at a rate of £8,500 a year or more AND each director earning at a rate of less than £8,500 a year, unless they are a full time working director with no material interest in the company or a director of a charity or non-profit making concern.

You must also include any expenses payments, benefits or facilities provided to members of the directors or employee’s family or household.

The form P11D(b) is used to declare the amount of class 1A NIC you are due to pay for the year. You must complete and sign a form P11D(b) if you are liable to return any expenses payments or benefits on form P11D.